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Reference Documents

Guidance Notes issued by the European Commission

Please click here ​to view the Guidance Notes issued by the European Commission.


Evaluations and Assessments
PPCD Anti-Fraud Strategy


Recovery and Resilience Plan Circulars

Circulars 2022


•​    RRP Circular 01/2022 - RE: Management Information System - Recovery and Resilience Facility Database​​ - dated 24th February 2022 
Annex 1 to RRP Circular 01/2022 - Tutorial User Registration
Annex 2 to RRP Circular 01/2022 - SOP RRFD User Rights I​


MA Circulars & Internal Notes


This section provides the circulars and internal notes issued by the Managing Authority for relevant stakeholders which may be downloaded for further information and reference. All documents are in PDF format.

Internal Notes 2014

•    Internal Note 01/2014: Compulsory information and publicity measures for activities/events financed under Cohesion Policy 2007 - 2013
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Internal Notes 2013
•    Internal Note 02/2013: Internal Note to ESF Intermediate Body - TAF
•    Internal Note 01/2013: Internal Note to ERDF Intermediate Bodies
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Internal Notes 2012

•    Internal Note 02/2012: Internal Note to Voluntary Organisations
•    Internal Note to ERDF Intermediaries

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Circulars 2022

•​    MA Circular 04/2022 - Re: Detection and Prevention of Conflict of Interest for EU Funded Projects in Malt​a​​​ - dated 15th December 2022
Annex 1 to MA Circular 04/2022 - Verification of Declaration of Conflict of Interest​
Annex 2 to MA Circular 04/2022 - Conflict of Interest Declaration Form​​

•​    MA Circular 03/2022 - Re: Structural Funds Database 2014-2020 horizontal users' registration​​ - dated 24th August 2022
Annex 1 to MA Circular 03/2022 - Tutorial: User Registration Portal
Annex 2 to MA Circular 03/2022 - Standard Operating Procedure no 5 (updated) - SFD User Rights I​

•​    MA Circular 02/2022 - Re: Structural Funds Database 2014-2020 authentication mechanism​ - dated 7th July 2022
Annex 1 to MA Circular 02/2022 - Tutorial: Structural Funds Database 2014-2020 Sign In Procedure

•​    MA Circular 01/2022 - RE: Funding Entities Database authentication mechanism​​ - dated 28th March 2022

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Circulars 2021

•​    MA Circular 02/2021 - RE: Preventing and Managing Conflicts of Interest​ - dated 31st May 2021 
•​    MA Circular 01/2021 - Re: Common Immediate Result Indicators of Annex I of Regulation (EU) No. 1304/2013​ - dated 26th January 2021 ​

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Circulars 2020

•​    MA Circular 05/2020 SFD User Accounts Management​ – dated 25th September 2020
•​    MA Circular 04/2020 Retention period of documents for projects funded through the Programming Period​ 2014-2020 – dated 16th June 2020  
•​    MA Circular 03/2020 Durability of operations for operations funded through the Programming Period​ 2014-2020​​ – dated 16th June 2020  
•​    MA Circular 02/2020 Retention of Documents for 2007-2013 Programming Period​ – dated 26th May 2020 ​
•​    MA Circular 01/2020 Transmission of documents and data through the electronic exchange system​ – dated 12th February 2020 ​
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Circulars 2019
•​    MA Circular 03/2019 Data Protection Complianc​e​ – dated 16th December 2019 
•    MA Circular 02/2019 Compliance with the Government of Malta Information Security Policy​ - dated 30th May 2019
•    MA Circular 01/2019 Common Immediate Result Indicators of Annex I of Regulation (EU) No. 1304/2013​​ – dated 20th February 2019 ​
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Circulars 2018

•    MA Circular 03/2018 Disbursement of Flat Rates for indirect cost​ - dated 17th May 2018
Annex 1 to MA Circular 03/2018 - How to Insert a Payment Claim covering a flat rate 

•    MA Circular 01/2018 Reimbursement Request form: Staff Costs - all Beneficiaries​ - dated 23rd February 2018
Annex 1 to MA Circular 01/2018 - Salary methodology template
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Circulars 2017
•    MA Circular 04/2017 Reimbursement of Travel​ - dated 20th September 2018 
•    MA Circular 01/2017 Information and Publicity Requirements​ - dated 8th August 2017
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Circulars 2015
•    MA Circular 02/2015 INSTRUCTION NOTE on the last payment to be claimed on the flat rate for indirect costs under the 2007-2013 Programming Period​ projects​ - dated 27th October 2015
•    MA Circular 01/2015 Updated Guide to Cost-Benefit Analysis of Investment Projects​ - dated 5th August 2015
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Circulars 2012

•    MA Circular 04/2012 Reporting Requirements arising from Contracts of Service - dated 2nd October 2012
•    MA Memo: 50% Financing Rate - dated 2nd October 2012
•    MA Circular 03/2012 SFD 07-13 Installations & User Rights - dated 4th April 2012
•    MA Circular 02/2012 SFD 07-13 Compliance with the Govenment of Malta Password Policy - dated 30th January 2012
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Circulars 2010 & 2011 (updates)

•    MA Circular 01/2010 - Government Notice - dated 16th Feb 2010 - Government Gazette Notice - dated 15th Jan 2010
•    MA Circular 02/2010 - Documents to be Uploaded in the SFD 2007-2013 - dated 24th Feb 2010
•    MA Circular 02-2010 - Documents to be Uploaded in the SFD 2007-2013 [update 1 - AID SCHEMES only, dated 31st May 2011]
•    MA Circular 03/2010 - Data Protection Compliance - dated 30th March 2010
•    FP Circular 01/2010 - Data Protection Compliance  - dated 30th March 2010
•    MA Circular 04/2010/GE - Clarifications on the Obligations to Maintain a Separate Accounting System/Code Governments Entities - dated 5th Nov 2010
•    MA Circular 04/2010/LC - Clarifications on the Obligations to Maintain a Separate Accounting System/Code Local Councils - dated 5th Nov 2010
•    MA Circular 04/2010/IB (v.2) - Clarifications on the Obligations to Maintain a Separate Accounting System/Code Intermediate Bodies – [v.2 updated 25th May 2011]
•    MA Circular 04/2010/NGO - Clarifications on the Obligations to Maintain a Separate Accounting System/Code NGOs - dated 5th Nov 2010
•    MA Circular 05/2010 - Structural Funds Database 2007-2013 Trainers - dated 15th November 2010
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Circulars 2009

•    MA Circular 01/2009 - Request for Quotations Structural Funds 2007-2013 - dated 1st June 2009

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